Fixed-Scope Project · You Own It
Move Your Practice to Its Own Entity — Credentialing & Payer Cutover, Handled
Switching to your own S-corp, PLLC, or new practice? We move your group NPI, CAQH, payer enrollments, and electronic payments to the new entity — one payer at a time, on each payer’s real effective date — so a claim never denies mid-transition. Flat fee, published below. No monthly minimum. When it’s done, we hand it back and you bill exactly as you do today.
What We Actually Do
The Whole Cutover, Step by Step
This is the exact work we ran for a Portland therapist moving to her S-corp, and the same sequence we use for PMHNPs and psychiatry practices standing up a new entity. Every step happens in your own accounts, under your own tax ID and NPI.
- Baseline stocktake. We inventory where you are today — current payer enrollments, CAQH status, clearinghouse and portal logins, and anything already filed. We pick up from wherever the transition stands; the fee doesn’t change based on your starting point.
- Group NPI (Type 2). We obtain or update the Type 2 NPI for the new entity in NPPES.
- CAQH updated to the new entity. We align your CAQH ProView profile to the new practice so payers pull the right information.
- Payer-by-payer tax-ID change, managed to each effective date. We file the entity/TIN change with each commercial payer and manage it to that payer’s actual effective date — so you keep billing under your current tax ID until each one goes live. No claim denies mid-transition.
- EFT / ERA re-enrollment. We re-point electronic payments and remittances to your new business bank account.
- Portals rebuilt. We rebuild your Availity and Office Ally accounts (or your payer-direct portals) under the new entity.
- Status tracking + payer follow-up. We track every payer and follow up until the change is live, and we keep you updated the whole way.
- Clean handoff. When the last payer is effective and paying clean under your new tax ID, we hand back documented account access and a short closeout summary — and a handoff call if you want one.
Pricing, Published on Purpose
Flat Fee. No Monthly Minimum. No Interest If You Split It.
Entity / Tax-ID Cutover
$1,950 per provider
Up to five established commercial payers moved to your new entity: group NPI, CAQH, TIN change to each effective date, EFT/ERA re-point, portal rebuild, clean handoff. Additional payers $350–$500 each. No monthly fee, no minimum, no autopay.
New Credentialing — 5 Payers
from $3,000 for 5 commercial payers
Not moving an entity but need to get on panels? New commercial credentialing for a provider — five payers: payer accounts, CAQH alignment, portal setup, EFT/ERA. Starts at $3,000 for five commercial payers; additional payers $350–$500 each. (Solo therapist? Ask about our therapist credentialing pricing.)
Two Ways to Pay — and We Never Charge Interest
Pay in full before kickoff, or split it into equal monthly payments at no extra cost. Same total either way.
Pay Faster
$975 /mo × 2
Two payments on the $1,950 setup. Done in two months.
Spread It Out
$490 /mo × 4
Four smaller payments on the $1,950 setup. Same price, no interest.
Larger projects split proportionally. Final scope, price, and payment schedule are confirmed in a signed Order Form before any work begins.
Timeline
How Long It Takes
Commercial payers control their own processing — typically 60–120 days per payer. We can’t guarantee a payer’s timeline, but we manage every payer to its effective date and follow up the whole way, so nothing stalls quietly. You keep billing the entire time.
What’s Not Included
Where the Line Is
- Ongoing billing or revenue-cycle management (that’s a separate, optional engagement)
- Government payer enrollment — Medicare, Medicaid, OHP/CCO
- Entity formation, S-corp election, or tax advice (your CPA/attorney handles that; we coordinate around it)
- Fee-schedule or rate negotiation
- Cleanup of old accounts-receivable
Works With Your Stack
We Build Around the Systems You Already Use
We work with any system or tech stack, we build everything custom around the tools you already run, and you own it when it’s done. On a transition, that usually means:
Start Your Transition
No call required. Tell us where you are and which option fits; Ryan reviews it and replies by email with your Order Form and next steps — usually within one business day. Want to talk it through first? Book a Practice Fit Call instead.
Still Have a Question?
Most answers are on this page. If something’s specific to your situation, ask our AI concierge — it answers instantly, any time.
Common Questions
Entity & Credentialing Transition FAQ
Will my claims stop or deny during the switch?
No — that’s the whole point of doing it this way. We move each payer on its own effective date and keep you billing under your current tax ID until that payer’s change is live. You don’t get a gap in income and you don’t get a pile of denials.
Do I have to switch billing companies or my EHR to do this?
No. This is a fixed-scope project. You keep your EHR and keep billing exactly as you do today. When we’re done, we hand it back clean — everything runs in your own accounts, and you own all of it.
How much is it, and can I split the payments?
The entity/tax-ID cutover is $1,950 per provider. New commercial credentialing for a new provider starts at $3,000 for five payers, with additional payers $350–$500 each. You can pay in full or split it into equal monthly payments — we never charge interest.
Which payers are included?
Up to five established commercial payers. Additional commercial payers are $350–$500 each. Government payers (Medicare, Medicaid, OHP/CCO) are scoped separately because they work differently.
I’m a PMHNP / psychiatrist with a group — does this work for multiple providers?
Yes. We run providers in parallel on one timeline and price per provider. Tell us how many in the form and we’ll confirm the scope in your Order Form.
Advance a Practice
Own Your Panels, Your Rates, and Your Practice
Nationwide, Portland-rooted. We move behavioral health and outpatient practices onto their own entity without dropping a single claim — and hand it back so you run it yourself.
Start This Transition