For PMHNPs, therapists and counselors, one team coordinates the whole launch: business records, five commercial payer applications, EHR, scheduling and billing setup. We test the workflow from appointment through claim. Payers decide approval and effective dates. Every account is yours.
Still employed and planning a practice of your own? You start here too.
Your experience and license are yours. We help you build an independent practice while you keep seeing clients where you are now.
Already seeing patients in your own practice but don’t have insurance contracts yet? That’s Group Credentialing And Contracting.
How It Works
Credentialing approvals typically take 60 to 120 days, and sometimes longer. Each payer sets its own effective date, and nothing bills before it. We prepare your records, submit your applications and set up your billing inside that window, so starting early gives you more options.
Being in network through a platform and holding contracts in your own practice’s name are two different things. Your practice applies to each payer on its own.
We show you where to apply for your business registration, EIN and NPIs, check the details before you submit and explain what comes next. We coordinate your Type 1 and Type 2 NPI, your NPPES records, your taxonomy and your W‑9, and review your DataSpring/CAQH profile with you before anything is submitted. You complete and attest it.
We credential and contract you with five commercial payers you choose, each one carried through to the payer’s written decision. Before you sign a payer contract, we explain how its rates and terms work and point out anything unusual.
We help you choose your EHR, then build your CPT codes, modifiers and place of service, every visit type you offer, your fee schedules and your payers in it. We register your payer portals and set up EFT and ERA, and configure card on file, copay collection at check in and your patient portal, or guide you through each step if you prefer to handle it yourself.
Each payer moves on its own clock, and your Command Suite shows where each one stands. Once a payer approves, we confirm you’re loaded in its system, check your directory listing, and load its rates into your EHR and review them with you.
We run a test patient from the first appointment through the claim, so your first claim goes out the way each payer expects. You get the tools to verify patients’ insurance benefits yourself, and we train you to run your own reports on charges, payments and balances. You bill each payer from its written effective date.
Get these five steps by email, with how to start. It’s the general plan we follow for clinicians in your situation, and you can reply with any question.
Is This For Me?
What You Get
We guide your state registration, EIN, NPIs, NPPES and W‑9, so your legal name, IRS record and payer records all agree. Your attorney or CPA makes the legal and tax choices, like LLC or PLLC.
Five selected commercial payers, each tracked from submission to decision and effective date, with directory listings, EFT and ERA set up. We confirm every payer in each state before we apply.
We help you choose and set up the EHR around how you practice, and we don’t take referral fees from any EHR company.
Claims go out under your new Tax ID and group NPI, payments deposit by EFT and ERAs flow into your EHR. We follow up with each payer through your Launch period and record its decision in your Command Suite.
We build your codes, fee schedules, payers and claims in your EHR, then run a test patient through to the claim before your first real one goes out. No other package includes it.
We can do the DataSpring/CAQH and payer portal work for you, or walk you through each step on a screen share if you’d rather keep the logins. It’s part of your package either way.
$6,000 total, or $1,500 a month for four months.
Buy First Practice LaunchSecure Checkout
Enter your contact details, review what you are buying and choose how to pay. Practice details come next in secure onboarding.
Common Questions
Our packages are built for telehealth, in person and hybrid practices. All of our work is done virtually, inside your EHR, your payer portals and the Command Suite, so we never come on site.
We email your receipt after payment is confirmed. Bank payments may take several business days to confirm. Every step after that is listed under the Pay button above.
Yes. The value is sequencing, documented follow-up, and avoiding the common mismatch between business records, identifiers, payer applications, portals, and billing setup. The package is for a provider who would rather spend those months building the clinical practice.
No. Setting them up is part of the launch. We walk you through registering the practice with your state, show you where to apply for your EIN and NPIs, check your details before you submit, and tell you what to do with each one next, in the order payers need them. The EIN and NPIs are free. We don’t receive your EIN, draft or file formation papers, or choose your business type. AdvanceAPractice is not a law or accounting firm and does not give legal or tax advice.
Yes. You can keep your current job while we set up your practice. Tell us your timing during onboarding and we’ll plan the order of the work around it.
No. We don’t favor any EHR company or take referral fees from any EHR company.
We keep after it. We prepare the file, write down every contact, and follow up and escalate inside that payer’s process. The payer still makes the decision. No one can promise participation, timing, an effective date or approval. We follow up with each payer at least every 10 business days through the end of your Launch period. If a payer says no or its panel is closed, you get that answer in writing and that payer is complete. After that, ongoing follow-up is Ongoing Credentialing.
Yes. How questions, meetings and updates work is listed under Ongoing Support in What’s Included.
You keep the accounts, documents, systems and status records. If you want ongoing medical billing or operations help after that, it’s a separate engagement, and only if you choose it. Ongoing Billing can take over your claims as each payer goes live, at 7% of collections with a $300 monthly minimum for a solo provider. After your Launch period, Ongoing Credentialing can keep your payer follow up going. It’s also a separate service.
Yes, if you don’t have a practice of your own yet. Platforms usually credential you under their own Tax ID, so your practice needs its own identifiers and payer contracts, and this package sets them up in order. You can keep seeing clients on the platform while we build. Our guide From Headway or Rula to Your Own Practice explains how your own payer contracts, Tax ID and payment setup come together.
Most of our services have published prices. Larger or more complex setups and ongoing partnerships get a written scope and price before they start.
