Therapist Credentialing · $2,500 For Five Payers

Build An Independent, Billing-Ready Insurance Panel

We prepare and align CAQH, manage the included payer applications, follow up, document effective dates, and coordinate the included portal and payment-enrollment work. You receive a written handoff instead of a list of applications that were merely submitted.

Build My Price Ask Practice Concierge

Your Payers And Providers

See Your Exact Credentialing Price.

Choose the work and counts. Rates are applied to each provider and payer path, and the full itemized total appears before checkout. Provider, payer, and state details move to secure post-payment onboarding.

What Are You Hiring Us to Do? * Providers * Commercial Payers *

Medicare And Medicaid Enrollments

Count each Medicare, Medicaid, or Medicaid managed care program in each state as a separate enrollment. Choose how many you need now, then name the programs and states after payment.

Government Enrollments *

Review every line before continuing.

Is This For Me?

Built For A Licensed Solo Therapist Or Counselor

This Fits When

You’re independently licensed and opening or running a solo practice.
You want a managed setup for each commercial payer selected in the pricing builder.
You can provide accurate license, education, work-history, insurance, business, and banking records.
You want someone chasing each payer on a schedule and writing down what they said, not a stack of applications handed back to you.

Use Another Path When

You’re joining an already-contracted clinic as a first-time provider.
You already participate and are moving payer relationships to a new practice or Tax ID.
You need a facility enrolled, more than one business, an ownership change or a bigger custom panel.
You aren’t independently licensed yet.

Compare all package paths

Included Scope

What The $2,500 Package Covers

Application Build And Submission

We prepare each selected payer's application and the business records behind it, submit the work, and confirm the payer received and logged it. Your part doesn’t take long. You review and sign the final applications, and we handle the rest.

CAQH/DataSpring Alignment

We build and align your CAQH data so it’s clean and payer-ready. You keep control of your own DataSpring provider profile (formerly CAQH) and legally attest it. We never ask for your password.

Insurance Portal Registration And Payment Setup

We register you on the insurance portals the enrollments require and set up EFT and ERA, so payments and remittances route correctly the day a panel goes active.

Managed Follow-Up That Holds Payers Accountable

A solo application is the easiest one for a payer to misplace. We follow up on a set schedule, escalate when yours goes quiet, resubmit anything that gets lost, and confirm the effective date as soon as the payer approves. You can see where it stands at any point.

Fewer or more payers. Want fewer than five? Each payer is $500. Payers six through nine are $350 each in the same engagement, or $1,500 for the block of payers six through ten, and Medicare or Medicaid enrollment is $500 each.

A Real Example

The Malpractice Policy Named The Therapist, Not The Corporation

A solo therapist moving four commercial panels into a new corporation sent us seven documents, and the most useful was the state’s standard credentialing application, with 525 fields, 154 of them filled. It held education, work history and malpractice detail our onboarding form never asks for, so we checked everything against it, down to confirming each attestation by where the mark sat on the page, because the form’s field names didn’t say which box was which.

We found 14 conflicts that would have blocked a payer submission, including a business name on the IRS letter, W-9 and bank record that didn’t match the onboarding answers, an EIN typed with an extra digit, a malpractice policy that named the therapist personally instead of the corporation and was close to expiring, blank peer references, and a payer portal account that didn’t exist yet. The organization NPI went first, because nothing else can be filed without it. The owner filed it from the exact steps we sent, and it came back the same day.

Important Boundaries

What The Package Does Not Promise

Payer panel availability, participation, processing time, effective dates, or approval.
Clinical, legal, or tax advice; payer and third-party fees.
Facility credentialing, group contracting, more than one business, or anything outside this package.
Provider CAQH attestation or access to the provider’s private CAQH password.

After Payment

A Defined Start With Documented Follow-Through

Buying A Package

Choose the package that matches your situation.
Pay through secure checkout.
Complete onboarding and upload the required documents.
Work begins within three business days after your selected month starts, once onboarding is complete.
Track progress through completion; payer decisions and timing remain outside our control.

Ready To Choose?

Checkout confirms eligibility, lets you select payer add-ons, shows the complete total, and sends onboarding instructions after payment.

Build My Price

Preview The Secure Onboarding You Receive After Payment

Upload supported documents, review proposed fields, and approve each section before anything is used.

Command Suite onboarding screen offering secure document assistance, manual setup, or a mix of both. — **1. Choose the easiest setup for you**

Command Suite named upload card showing an uploaded Oregon professional license PDF. — **2. Upload each document once**

Command Suite review screen showing completed provider fields and a legal name filled from an uploaded professional license with source and confidence. — **3. Review what Command Suite found**

FAQ

What We Do

What Solo Credentialing Involves

One clinician still means several systems, and each one has to be right before a claim will pay.

One Provider Still Means Several Systems

NPPES, CAQH/DataSpring, each insurance portal, and your clearinghouse all hold a version of your record. When they disagree, claims deny for reasons that have nothing to do with the session you delivered.

Your CAQH Record Does The Heavy Lifting

Most commercial payers pull from CAQH rather than reading your application line by line. A lapsed attestation quietly stalls every application at once.

Panels Open And Close Without Notice

A plan that accepted therapists last quarter may be closed this quarter in your county. We check current status before filing rather than after a rejection.

You Stay The Owner Of Every Account

Your NPPES, CAQH/DataSpring, and insurance portal accounts stay in your name. We work inside them with the access you grant, and you keep it if we stop working together.

Therapist Credentialing Questions

How Many Payers Are Included?

Five commercial payers for one provider, for $2,500. If you want fewer, each payer is $500, so you can start with as few as one.

Can I Add More?

Yes. Payers six through nine are $350 each in the same engagement, or $1,500 for the block of payers six through ten, and Medicare or Medicaid enrollment is $500 each. You pick them at checkout and see the whole total before you pay.

Do I Keep My Accounts?

Yes. The payer relationships, your CAQH profile, the portal logins, the documents and the accounts all belong to your practice.

Are Payer Dates Guaranteed?

No. We do the work and the follow-up, and you can see where each application stands the whole way. The payer decides whether and when. Commercial panels often take 60 to 120 days, and a panel can close to new therapists while an application is pending.

Can I Pay Monthly?

Yes. Orders of $1,000 or more can be paid monthly at the same total, with no interest or fees. Credentialing splits into one payment per payer, up to five.

What If Something Goes Wrong?

Payments aren’t refundable unless the problem is our mistake. If something we delivered doesn’t work the way we said it would, we fix it at no cost within 30 days of delivery; if we can’t fix it, or can’t deliver what you bought, we refund the part it affected.

Before You Decide

What Practice Owners Ask Us First

The answers are right here, so you don’t have to email us to find out.

Do You Work With My Payers?

We do commercial enrollment nationwide, as long as the payer, the plan, your practice type and your service location are eligible. Pick one to ten commercial payers, or government enrollment on its own with no commercial package. We confirm every payer you name. We don’t assume one contract covers every state or plan.

Commercial payer paths: The first five use the rate for the selected service path. Payers six through nine are $350 each in the same engagement, or pick all of payers six through ten and the $1,500 block applies.
Government Enrollment. $500 for each Medicare, Medicaid or separately administered Medicaid managed-care enrollment.

Whether a panel is open is the payer’s call, not ours. If one you picked is closed, we’ll tell you and redirect the work.

How Long Does This Actually Take?

First two weeks. We build and submit the applications, rosters, portal registrations and EFT/ERA setup.
60 to 120 days per commercial payer. That’s payer review time, and no vendor controls it. We follow up on every file on a set schedule, and you can see the status the whole way.
On approval. You get the written effective date, confirmed portals, and payment routing, so you know the day you can bill.

We’ll give you dates for our own work. Payer steps get their own milestones, since only the payer sets that timing.

What Will You Need From Me?

Most practices already have all of this. You upload each item once, in your secure workspace, never by email.

Government photo ID
Current professional license for each state you practice in
DEA certificate and state controlled substance registration, for prescribers
Board certification and degree
Malpractice face sheet or certificate of insurance
IRS EIN letter, the CP 575 or 147C
Bank-issued ACH instructions or another payer-accepted proof of the business account
Your practice Type 2 NPI

Launching a practice or moving to a new Tax ID? We prepare the organization W-9 from your legal name and Tax ID and send it back for your signature. It’s one task inside that engagement.

Has This Worked For Practices Like Mine?

They clearly explained the confusing insurance billing process and helped me create a plan to expand my business.

John Benson, PMHNP-BCOwner, BBH Psychiatric Services

$10M+recovered in aged and unpaid receivables
16+ yearsin revenue cycle and credentialing

At one PMHNP practice, a contracted rate review found a payer discrepancy. Correcting it raised reimbursement 30% across four months of claims. Results vary by contract, payer, and claims.

Still deciding between two packages? Ask Practice Concierge or email hello@advanceapractice.com. We’ll tell you if a package doesn’t fit before you spend anything.

We Stand Behind The Work

What Happens If We Don’t Deliver

Three commitments you agree to at checkout, in plain words instead of contract language.

We Start On A Clock You Can See

In-scope work begins within three business days after your selected start month begins and we have complete onboarding and required access. We record Ready to begin and Work started timestamps and notify you when work starts, so the start date is a record rather than a promise.

If We Get It Wrong, We Fix It

If something we delivered doesn’t work the way we said it would, we fix it at no cost within 30 days of delivery. You won’t get an invoice for fixing our mistake.

Non-Refundable, Except Our Mistakes

Payments aren’t refundable unless the problem is our mistake. If we can’t fix a mistake, or can’t deliver what you bought, we refund the part it affected.

What We’ll Never Promise

We don’t promise payer approval or payer timing. The payer makes those decisions, and nobody else controls them. Commercial credentialing often takes 60 to 120 days, and a network can close while an application is pending.

Questions about any of this before you buy? hello@advanceapractice.com

Credentialing Pricing

How Credentialing Pricing Works

You pay per payer, per provider. The rate depends on what already exists.

$500 per payer: the provider already participates, and you’re moving those contracts to a new practice or Tax ID.
$600 per payer: your clinic already has the contracts, and you’re adding a provider.
$800 per payer: your practice needs contracts of its own.
Solo therapist: $500 per payer for your first five.
More than five payers: payers six through nine are $350 each, or $1,500 for six through ten.
Medicare or Medicaid: $500 per enrollment, per provider, for each program in each state.

Five commercial payers come to $2,500, $3,000 or $4,000 per provider. Group discounts come off the whole subtotal automatically: 10% for 2 to 4 providers, 15% for 5 to 9 providers and 20% for 10 providers. You see every line before checkout.

Example: two providers joining five contracts your clinic already holds. That’s 2 × 5 × $600 = $6,000, less 10%, so $5,400.

What nobody can promise you: payers decide approval, panel availability, processing time and effective dates. You complete and attest your own CAQH or DataSpring profile and sign the payer applications. We prepare everything around them, and we never ask for your CAQH password.

Orders of $1,000 or more can be paid monthly at the same total, with no interest or fees. Credentialing splits into one payment per payer, up to five.

After Checkout

What Happens After You Pay

Right after payment. You get a receipt, plus your payment schedule if you pay monthly, and your start month is reserved. We review your order, then send your agreements and secure onboarding.
Onboarding. You sign the Client Services Agreement and Order Form online, plus a Business Associate Agreement before we access any patient information. Then you fill out the onboarding packet and upload your documents. Payment alone doesn’t start the clock.
Work starts. Within three business days after your start month begins, once onboarding is complete. We record the start date and tell you when work begins.
While we work. A 30-minute kickoff, weekly written updates and one 20-minute status meeting per active month. Routine messages get a reply within one business day.
First two weeks. We build and submit the applications, rosters, portal registrations and EFT/ERA setup.
60 to 120 days per commercial payer. That’s payer review time, and no vendor controls it. We follow up on every file on a set schedule, and you can see where each payer stands.
On approval. You get the written effective date, confirmed portals and payment routing, so you know the day you can bill.

After delivery. If something we delivered doesn’t work the way we said it would, tell us within 30 days and we fix it at no cost. Payments aren’t refundable unless the problem is our mistake.

Rather Read The Order Form First?

We’ll email you the Order Form for Therapist Credentialing, so you can read the exact scope, price and terms before you buy. No call needed.

Next Step

Not Sure Which Credentialing Package Fits?

Every credentialing package has a published price and a written scope. Tell us what’s changing in your practice and which payers you need, and we’ll point you to the right one.

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