I'm leaving a group practice or employer. Can you handle the switch?

Yes. We map the practice, payer, portal, and system transition, then define what can transfer and what must be rebuilt. If you're currently on a platform like Headway, we help you move to your own panels.

Fixed-Scope Project · You Own It

Leave Your Group And Launch Your Own Private Practice

Already practicing and leaving an employer, group, or platform? We map what your new practice must own, what can transfer, and what requires new payer, system, or operating work. You receive a written transition scope and price before payment. Opening your first practice instead? Use First Practice Launch.

Start Going Independent See All Packages

Your Payers And Providers

See Your Exact Credentialing Price.

Choose the work and counts. Rates are applied to each provider and payer path, and the full itemized total appears before checkout. Provider, payer, and state details move to secure post-payment onboarding.

What Are You Hiring Us to Do? * Providers * Commercial Payers *

Medicare And Medicaid Enrollments

Each Medicare, Medicaid, or Medicaid MCO program-and-state path is a separate enrollment. Choose the number of paths now; name the programs and states after payment.

Government Program-and-State Paths *

Review every line before continuing.

What We Actually Do

Build The Business Setup Around Your Practice

You make the clinical and business decisions. We coordinate the defined administrative setup inside accounts your practice owns, with responsibilities and handoff documented.

Practice Setup & Identifiers

We reconcile the legal business name, IRS record, W-9, Type 1 and Type 2 NPIs, practice locations, licenses, and CAQH DataSpring profile before payer work begins. Your attorney or CPA handles legal formation and tax advice.

Credentialing Move

For each selected payer, we first confirm whether the new practice can use an existing relationship or needs a new application. Submission, contract, effective date, directory, EFT, ERA, EDI, and first claim verification remain separate milestones.

Systems & Payments

We configure the selected EHR, clearinghouse, payer portals, EDI, ERA, and EFT around the practice’s billing path. We test readiness without a patient before launch, then verify the first real claim and remittance after a billable visit.

A Real Timeline, Not A Someday

Your Launch, Mapped Out

Every transition item has an owner, due date, evidence, blocker, and next action. Payer work is tracked payer by payer so one application, contract, or portal setting cannot make the whole transition look complete.

Days 1 to 3: Foundation. Your Command Suite workspace goes live with your provider roster, payer priority list, and a document checklist. We map exactly what you have and what’s missing.
Day 5: Evidence ledger built. CAQH DataSpring and each payer path receive a separate owner, status, receipt, blocker, and next action.
Day 10: Readiness audit. We reconcile business identity, licensure, applicable documents, attestation, contract ownership, and specific payer requirements before submission.
Day 15: Billing readiness. The workflow from appointment through claim, payer IDs, EDI, ERA, EFT, clearinghouse routing, and rejection ownership are mapped as separate states.
Day 20: Benefits & patient responsibility. A repeatable eligibility and patient-cost workflow, including how weekends and same-day adds get handled.
Day 25: Launch plan. Which payers are ready, which aren’t yet, and exactly how your first claims go out.
Day 30: Operating plan ready. Systems, ownership, launch dependencies, and next steps are documented. Payer approval and first-claim timing follow each payer's actual status.

Pricing, Published On Purpose

One Bundle For The Launch. Optional Help After.

Established-Practice Transition Scope

Scoped fixed quote

Start with what the practice already has and what must change. Credentialing is priced by the selected provider and payer paths in the pricing builder. System, billing, and operating work is included only when it appears in the written transition scope. Build the credentialing portion of your price.

Ongoing Billing, If You Need It

Written separate scope

Want us to run the billing too while you ramp? A flat $1,500/month for your first three months, then a simple percentage once you’re at volume. Fully optional, the launch bundle stands alone.

Split It If You Want: No Interest, Ever

We first separate what already exists from what must be transferred, rebuilt, or newly enrolled. You then receive one written scope, price, and payment terms before any payment is requested.

Existing Assets

Keep What You Own

We verify what can move and what must be rebuilt.

Written Scope

Know The Price First

Payment terms are shown only after the work is defined.

Nothing is charged until you have the written scope, exact price, and payment terms.

Timeline

How Long To Open

Your systems and workspace are ready in about 30 days. The long pole is payer credentialing, commercial payers run 60 to 120 days each on their own clocks. We can often sequence your launch so you open with the payers that clear first while the rest catch up.

What’s Not Included

Where The Line Is

Legal entity formation, S-corp election, and tax strategy (your CPA/attorney; we coordinate around it)
Lease, real estate, or physical build-out
Malpractice or licensure (we can point you the right way)
Ongoing billing, unless you add First-Year RCM above

Works With Your Stack

We Build Around The Systems You Choose

Picking your first EHR, or bringing one you like? Either way, we work with any system or tech stack, build everything custom around it, and you own it when it’s done.

SimplePracticeTherapyNotesTebraAdvancedMDathenahealthIntakeQPracticeQValantDrChronoAvailityOffice AllyClaim.MDCAQH DataSpringNPPESMicrosoft Power Automate

How The Work Moves

Leaving A Group Without A Revenue Gap

The risk in going independent isn't the paperwork. It's the window between your last group paycheck and your first paid claim.

Your Timeline Runs On Payer Clocks

Credentialing under a new Tax ID takes as long as it takes. We work backward from the date you want to bill, not forward from the date you give notice.

Read The Agreement You Signed

Notice periods, non-solicitation language, and record ownership are decided by your current contract. Those terms shape the sequence, so we plan around what it actually says.

Patient Continuity Has Rules You Do Not Set

How and when patients can be told is governed by your agreement and by state law. We build the operational plan around that boundary rather than through it.

Overlap Beats A Hard Cutover

Where your contract allows it, completing the new practice billing-organization or Tax ID enrollment before the old arrangement ends is what prevents an unpaid gap.

Start Going Independent

No call required to begin. Tell us your situation and timeline; Ryan reviews it and replies by email with a scoped bundle price, your Order Form, and next steps, usually within one business day. Want to talk it through? Ask Practice Concierge.

Still Have A Question?

Most answers are on this page. If something’s specific to your move, ask our Practice Concierge, it answers instantly, any time.

Ask Practice Concierge

Common Questions

Going Independent FAQ

I’m Leaving A Group Practice / Employer. Can You Handle The Switch?

Yes, that’s exactly what this is for. We stand up your own practice, NPI, credentialing, portals, and systems so you open under your own practice. If you’re currently on a platform like Headway, see Own Your Practice Instead of Headway.

Do I Need To Have My LLC Or S-Corp Formed First?

It helps, but you don’t have to have everything finished. We start with a stocktake and build around wherever you are. Your CPA or attorney forms the entity and handles tax elections; we handle the NPI, CAQH, credentialing, payers, and systems around it.

How Much Is It, And Can I Split Payments?

Established-practice transitions receive a written scope and exact price based on what the practice already owns, what can transfer, and what must be rebuilt. Ongoing billing, if requested, is quoted separately. No payment choice is requested before the price is defined.

What If I Don’t Have An EHR Yet?

We’ll help you choose one that fits how you practice and your budget, then set it up and connect it to your clearinghouse. We’re EHR-agnostic, you’re not locked into anyone’s platform, and you own it.

Before You Decide

What Practice Owners Ask Us First

Answered here so you do not have to email us to find out.

Do You Work With My Payers?

We support commercial enrollment work nationwide when the selected payer, product, practice type, and service location are eligible. Choose one to ten commercial payer paths, or choose government enrollment without a commercial package. We confirm each named path instead of assuming that one contract applies in every state or product.

Select every provider, commercial payer path, and government enrollment in the pricing builder. It applies the current rules and shows the itemized total before checkout. Build your exact credentialing price.
Government Enrollment: $500 for each Medicare, Medicaid, or separately administered Medicaid managed-care enrollment path.

Whether a panel is open is the payer decision, not ours. If one you selected is closed, we tell you and redirect the work.

How Long Does This Actually Take?

The day you pay. Your engagement documents and secure onboarding open right away. Your start month is reserved.
Within three business days of your start month beginning and your intake being complete, work begins. We timestamp it and tell you.
First two weeks. Applications, rosters, portal registrations and EFT/ERA setup are built and submitted.
60 to 120 days per commercial payer. This is payer review time, and no vendor controls it. We chase every file on a documented cadence and you can see the status the whole way.
On approval. You get the written effective date, confirmed portals, and payment routing, so you know the day you can bill.

We provide dates for work we control and document payer-dependent milestones separately.

What Will You Need From Me?

Most practices already have all of this. You upload each item once, in your secure workspace, never by email.

Government photo ID
Current professional license for each state you practice in
DEA certificate and state controlled substance registration, for prescribers
Board certification and degree
Malpractice face sheet or certificate of insurance
IRS EIN letter, the CP 575 or 147C
Bank-issued ACH instructions or another payer-accepted proof of the business account
Your practice Type 2 NPI

For a launch or practice and Tax ID transition, we prepare the organization W-9 from the legal name and Tax ID and return it for signature as one task inside that engagement.

Providers must complete their own CAQH and DataSpring attestation. We prepare and align the supporting information, and we never ask for the provider's password.

Has This Worked For Practices Like Mine?

They clearly explained the confusing insurance billing process and helped me create a plan to expand my business.

John Benson, PMHNP-BCOwner, BBH Psychiatric Services

$10M+recovered in aged and unpaid receivables
16+ yearsin revenue cycle and credentialing

At one PMHNP practice practice, a contracted rate review found a payer discrepancy. Correcting it raised reimbursement 30% across four months of claims. Results vary by contract, payer, and claims.

Still deciding between two packages? Ask Practice Concierge or email hello@advanceapractice.com. We will tell you if a package does not fit before you spend anything.

We Stand Behind The Work

What Happens If We Do Not Deliver

Three commitments you are agreeing to at checkout, said plainly here instead of in the terms.

We Start On A Clock You Can See

In-scope work begins within three business days after your selected start month begins and we have complete onboarding and required access. We record Ready to begin and Work started timestamps and notify you when work starts, so the start date is a record rather than a promise.

We Fix Our Own Mistakes Free

If something we delivered does not work the way we said it would, we correct it at no charge for 30 days after delivery. You will not get an invoice for correcting our mistake.

If We Cannot Perform, You Get Your Money Back

We refund in full or in part where verifiable circumstances prevent the work: including serious illness, a licensure action that makes enrollment impossible, or our own inability to perform. We do not keep money for work we could not do.

What We Will Never Promise

We do not promise payer approval or payer timing because nobody controls those decisions. Commercial credentialing often takes 60 to 120 days, and a network can close while an application is pending.

Questions about any of this before you buy? hello@advanceapractice.com