Fixed-Scope Project · You Own It
Payer Portals, Electronic Payments & Your EHR — Set Up Right the First Time
The plumbing that decides whether you actually get paid: payer portals, EFT/ERA/EDI enrollment, and your EHR and clearinghouse wired together correctly. We set it all up in your own accounts, test it with live claims and remits, and hand it off. Priced per connection, published below.
What We Actually Do
The Setup, Step by Step
Whether you’re launching, adding a payer, or cleaning up a setup someone else half-finished, this is the sequence we run — in your accounts, under your NPI and tax ID.
- Map what you have. Payers, EHR/PM, clearinghouse, and the bank account payments should land in.
- Build or rebuild your payer portals. Availity, Office Ally, and payer-direct portals, set up under the correct entity with backup access (not one staff member’s personal login).
- Enroll electronic payments per payer. EDI (837 claims), ERA (835 remittances), and EFT (deposits) for each payer, routed through your clearinghouse of record.
- Connect or migrate your EHR + clearinghouse. We verify payer IDs and claim routing so claims actually reach the payer — through Office Ally, Claim.MD, TriZetto, or your EHR’s built-in clearinghouse.
- Set up rejection + denial routing. So a rejected claim lands in a queue with an owner instead of disappearing.
- Stand up your benefits-verification workflow. Eligibility, MH/psych benefits, copay/deductible/coinsurance, and prior-auth flags — a repeatable process, not a scramble.
- Test it live. We push real claims and confirm remits post back correctly before we call it done.
- Clean handoff. Documented access and a short closeout. You own every account.
Pricing, Published on Purpose
Priced Per Connection. Fixed Quote Before You Start.
EFT / ERA / EDI Enrollment
$150–$300 per payer connection
Electronic claims, remittances, and deposits enrolled and verified for each payer, routed through your clearinghouse. Priced per connection so you only pay for what you need.
EHR + Clearinghouse Connection & Migration
Scoped fixed quote up front
Connect a new EHR, migrate off an old one, or fix a broken clearinghouse link. We scope it to your systems and give you one fixed price before any work starts — no open-ended hourly clock.
Split It If You Want — No Interest, Ever
Pay in full before kickoff, or break a larger setup into equal monthly payments at no extra cost.
Pay Faster
Fewer, larger payments
Two payments, done in two months.
Spread It Out
Smaller, monthly
Up to four smaller payments. Same total, no interest.
Your exact per-connection count, scope, price, and payment schedule are confirmed in a signed Order Form before any work begins.
Timeline
How Long It Takes
Most setups run 2–4 weeks. The variable is the payers: EFT and ERA approvals move on each payer’s schedule, so a few connections can lag. We manage every one and follow up until it’s live.
What’s Not Included
Where the Line Is
- Credentialing or payer enrollment applications — that’s the Entity & Credentialing project
- Ongoing billing or revenue-cycle management
- Custom software builds (see Builds & Managed Ops)
Works With Your Stack
We Build Around the Systems You Already Use
We work with any system or tech stack, we build everything custom around the tools you already run, and you own it when it’s done. On a setup, that usually means:
Start Your Setup
No call required. Tell us your systems and which payers; Ryan reviews it and replies by email with a fixed quote, your Order Form, and next steps — usually within one business day. Prefer to talk first? Book a Practice Fit Call.
Still Have a Question?
Most answers are on this page. If something’s specific to your setup, ask our AI concierge — it answers instantly, any time.
Common Questions
Payer & Tech Setup FAQ
What’s the difference between this and credentialing?
Credentialing gets you approved on a payer’s panel. This gets the electronic connections working once you’re approved — portals, EDI/ERA/EFT, and your EHR-to-clearinghouse link — so claims go out and payments come back. Many practices need both; if you do, we scope them together.
Can you work with my EHR, or do I have to switch?
We work with any EHR or practice-management system — SimplePractice, TherapyNotes, Tebra, AdvancedMD, athenahealth, IntakeQ, PracticeQ, Valant, and more. We build around what you already use. No forced switch.
How is it priced?
EFT/ERA/EDI enrollment is $150–$300 per payer connection. EHR/clearinghouse connection and migration is scoped to your systems with a fixed quote before any work starts. You can pay in full or split it with no interest.
Do I own the accounts when you’re done?
Always. Everything is set up in your own name, under your entity, with your logins. We hand off documented access and you own all of it.
Advance a Practice
Get Paid Faster, in Systems You Own
Nationwide, Portland-rooted. We wire your portals, payments, and EHR together correctly the first time — then hand you the keys.
Start This Setup