Pricing
Straightforward Pricing, Published on Purpose
Most firms in this space hide their pricing and push you to a sales call. We publish ours: flat-fee credentialing projects, a simple percentage for billing, and scoped quotes for everything else — so you can decide whether we’re in your range before you spend twenty minutes with us.
Just want to pick a fixed-scope project with a set price? Browse Packages & Pricing →
The Real Math
Price the Delay, Not Just the Service
Credentialing is the clearest example. Industry estimates put the revenue a full-caseload provider cannot bill while stuck in credentialing at roughly $15,000–$25,000 per month. Against that, the difference between a $1,950 setup and a “cheaper” option that stalls for two extra months is not a savings — it is the most expensive discount in your P&L.
The same logic applies to marketplaces that credential you “free.” Headway, Alma, and similar platforms recover that cost from every session you bill through their negotiated rates, indefinitely. Free up front is not free over time — we walk through that math honestly in Headway & Alma vs. your own panels.
Credentialing Projects
Flat-Fee Credentialing, Quoted in Writing
Solo therapist and counselor five-payer commercial setups use our locked ladder below. Multi-provider groups, PMHNP practices, Medicaid/OHP/CCO, United/Optum, Kaiser, and government payer work are scoped separately — that is what the Practice Fit Call is for.
Focused Setup — $1,950
Five selected commercial payers: payer accounts, CAQH alignment, portal setup, and EFT/ERA guidance. You run payer follow-up; we set you up to do it right.
Managed Follow-Up — $2,500
Everything in Focused Setup, plus we run payer follow-up through the project window — status checks, stall escalation, and enrollment tracking.
Broader Panel Buildout — $3,250+
Wider panels and more complex situations. Additional payers $350–$500 each; extended follow-up after the project window $250–$400/month.
Complex multi-plan provider bundles typically run $1,500–$2,250 per provider; standalone recredentialing/CAQH maintenance $250–$500 per provider per month. Project fees are due before kickoff; final scope and terms via signed Order Form.
Billing & Revenue Cycle
Billing Priced as a Percentage of What We Collect
Ongoing billing and revenue-cycle work is priced as a percentage of collected revenue, in three tiers, with a monthly minimum agreed in the Order Form. The percentages below apply only to this ongoing billing and revenue-cycle work.
Basic — 6%
Core revenue-cycle support: claims and coding review, claim submission, denial management and appeals, payment posting, A/R management, and basic CAQH reminders with recredentialing calendar tracking.
Mid — 7%
Everything in Basic, plus patient billing, consulting and workflow support, recredentialing, CAQH maintenance, and roster and directory updates.
Premium — 8%
Everything in Mid, plus new-provider credentialing, benefits verification, provider-data maintenance, and credentialing operating-system setup and cleanup.
Comparing us against a cheaper generic biller? Ask them for their behavioral-health denial rate, their payer follow-up cadence, and who specifically works your A/R over 90 days. The percentage is not the price — the collections outcome is.
Projects & Ongoing Operations
Scoped Work, Published as Honest Ranges
These depend on practice size and what the work actually requires, so we publish ranges and set the flat fee in writing after a Readiness Review.
- Readiness Review — $1,500–$2,500 focused on one problem area; $3,500–$5,000 full practice; $5,000–$7,500 growth/expansion. Diagnosis, roadmap, and starter toolkit you keep either way.
- 30-Day Implementation Sprint — $4,500–$6,500. We build the top workflow upgrades the Review surfaced, with weekly demos.
- Hybrid Managed Oversight — $3,500–$12,500/month by scope, plus setup where needed. Ongoing operating rhythm, accountability, and visibility.
- Custom Software & Automation — from $2,500 for a workflow audit; larger multi-system builds scoped per project.
- New Provider Launch + First-Year RCM — fixed monthly launch fee for the first 3 months, converting to a 6–8% tier in months 4–12. For providers starting from limited or no collections.
No guarantees of reimbursement, payer approval, or timelines — anyone promising those is selling something else. Final scope and terms via signed Order Form.
Fit
Who This Pricing Is Built For
We work with psychiatrists, PMHNPs, psychologists, group practices, and interventional programs that treat the business side of care as worth investing in. If a $1,950 project or a 6% billing tier with a monthly minimum is outside your current range, that is genuinely fine — use the self-serve path: full pricing, free guides, and a way to start when you’re ready. You will get further faster there than on a sales call neither of us needed.
Know Your Numbers Before You Commit
Apply for a Practice Fit Call. If we’re the right fit, the calendar opens immediately. If we’re not, we’ll say so and point you somewhere useful.
FAQ
Frequently Asked Questions
Why Do You Publish Pricing When Competitors Don’t?
Because hidden pricing wastes everyone’s time. If our range doesn’t fit your budget, you deserve to know that before a call — and if it does, the call can be about your practice instead of a reveal.
How Does Billing Pricing Work?
Ongoing billing and revenue-cycle work is priced as a percentage of collected revenue across three tiers — Basic 6%, Mid 7%, Premium 8% — with a monthly minimum agreed in the Order Form.
What Do Credentialing Projects Cost?
The therapist/counselor five-payer commercial ladder is $1,950 focused setup, $2,500 with managed follow-up, and $3,250+ for broader panel buildouts, with additional payers at $350–$500 each. Group, PMHNP, Medicaid/OHP, United/Optum, and government payer work is scoped separately in writing.
When Is Payment Due?
Project fees are due before kickoff, and monthly services are billed a month ahead. Scope, terms, and timing are always set in the signed Order Form.
Do Percentages Apply to Everything?
No. The 6/7/8% tiers apply only to ongoing billing and revenue-cycle work. Credentialing projects, Readiness Reviews, the Implementation Sprint, Managed Oversight, and custom software are flat-fee or scoped work.